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5 Steps You Can Take to Protect Your Company’s Reputation from Unfavorable Reviews

by | Feb 7, 2023 | Blog, Branding | 0 comments

There is no way to avoid reading unfavorable feedback online. Working in the digital space inevitably presents one with this challenge. People who are the targets of online abuse and bigotry can be hurt the most by social media, but brands can also be damaged by what people say about them online. People have opinions, regardless of whether or not they are warranted, and the internet makes it simple for them to share those opinions with others.

Consider how many negative things are said about a company’s products and services. If that’s the case, it can be challenging to maintain the excellent reputation that the brand has online. Because the vast majority of consumers consult online reviews before making a purchase, this trend has the potential to spread like wildfire in a short amount of time. If the company immediately addresses the issue, it can avoid permanently tarnishing its reputation.

When managing their online reputations, brands must always be on their toes. This is one of the many reasons why this is the case. This will prevent the far-reaching fallout that can result from unwarranted negativity. It will also let the brand respond to reasonable customer complaints and make changes if needed while still keeping control of the story.

Responding proactively to criticism is essential.

The saying “this too shall pass” does not apply to negative comments on the internet. It’s easy to think that such statements won’t have any effect and that the best thing to do is stick your head in the sand and let time do something.

When managing their online reputation, brands that ignore negative feedback are making one of the biggest mistakes possible. The brand could be more interested in the input it receives from its customers. This will lead to a lack of trust, making new potential buyers more likely to purchase

The objective should always be to respond to each comment, regardless of whether it is positive, negative, or neutral. This approach would show that the company cares about what customers say and is willing to make changes when needed.

Keeping up with customers’ comments and feedback is another fantastic way to get a feel for their mood. Before making intelligent decisions about the way forward, you need to know how customers feel about your company and the content you share.

Always respond in a way that is thoughtful and individualized.

It demonstrates that only a little thought has gone into the exercise and that it is merely being done to tick a box if your brand posts the same response to every single comment it receives, regardless of whether the word is positive or negative. This strategy for managing one’s online reputation differs from the one that should be used.

Remember that each customer is likely to have a unique explanation for why they are dissatisfied with the brand. They are frequently let down personally by the goods or services they have invested money in. It is essential to ensure that they feel as though they have been heard, and the most effective way to do this is to provide a personalized response that comes across as thoughtful.

It ought to be evident that the individuals responsible for responding to comments online have taken the time to comprehend the matter at hand and have a sincere interest in making amends for whatever wrongdoing may have occurred. If you treat your customers with care, even the most unhappy ones are much more likely to return.

Find a solution to the conflict away from the public eye.

It is in the brand’s best interests to deal delicately with customers who have left negative comments on the product. They already have a sense that they have been wronged, and it is crucial to address their concerns as soon as possible to stop them from posting similar comments on other online channels.

After you have made the initial contact, you should move the conversation away from the center of attention. The customer will likely have a great deal more to say, and it certainly would not be desirable if all of their complaints regarding the brand were made public across all of your social media pages.

To demonstrate that the brand cares about the customer and is willing to make things right for them, first provide a compassionate response and then reach out to the customer through direct messages to gain a deeper understanding of the disagreement. After that, any additional actions necessary to satisfy the customer can be taken.

Only remove comments after first finding a solution to the problem.

What do you think an angry consumer would do if they discovered that their comment had been removed without a reply from the company to which it was directed? They will only get madder and post more negative comments everywhere online to make sure their voices are heard.

It’s a recipe for disaster to get rid of negative comments before figuring out what’s wrong with them. The customer will only try to make their complaints louder, drawing more attention to a problem that could have been solved quickly and peacefully.

It is not the right thing to do to delete the comments and hopes that the customer does not take note of what you have done, although this may appear to be a good option. Ask the customer if they would be willing to change their review once the problem has been fixed and they have confirmed that they are satisfied with the outcome. This will show other customers how important it is to the brand to have excellent customer service.

Leverage effective service to the customer for increased impact.

Once the problem has been fixed, you should always ask the customer what they think, especially how they feel the situation could have been handled better. Their feedback will help you improve the reputation of your brand online in a big way.

When customers’ concerns are addressed and things are put back for them, they will experience a sense of satisfaction. Due to this, they will gain the assurance they need to continue being a dedicated customer. They are also likely to tell people in their circle about the positive customer experience they had while dealing with the brand, which increases the likelihood that those people will make purchases from the brand.

If you respond to a negative online review by giving excellent customer service, you can take advantage of the power of word of mouth and make a bigger difference.

Sympathy and compassion can go a very long way.

Responding to critical feedback posted on the internet is more art than science. A brand can do wonders for its online image while also ensuring that customers feel heard by demonstrating a little empathy and compassion toward customers who think they have been wronged.

It is essential to have an effective engagement to build a loyal customer base that remains faithful to the brand and, in the end, becomes an advocate for the brand.